7 Perks of Using HR Technology Tools

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Priyanka Prashob
Priyanka Prashob is an organizational psychologist with 6+ years of experience in the field of Content and Psychology. She is a passionate writer and has authored 2 books. She has designed content for corporate training programs, worked on organizational behavior reports and numerous individual personality assessment reports. Several research articles written by her are published on platforms like Academia and Research Gate. The articles have gained recognition and appreciation from universities, academicians, and researchers across the world.

From cloud-based software to building entirely new infrastructure, companies are investing heavily in HR technology. Technology has made it easier for HR to undertake recruitment, candidate marketing, job advertising, identifying potential candidates, administering assessments, etc. That being said, the HR function today is set to play a more vital role in the organization’s success with the onset of sophisticated technology. Due to the HR technology tools available now, HR can react to the needs of the organization more efficiently and augment the workforce abilities at the pace that is needed in today’s disruptive business landscape.

According to Gartner, 30% of global mid-market and large enterprises will use a cloud-based suite for administrative HR tasks by 2020. So, if you’re still on the fence about implementing HR technology tools in your enterprise, below are 7 benefits that will change your mind.

7 benefits of using HR technology tools

1. Simplified time tracking and leave management

It can be a catastrophe if your company faces a flood of leave or other requests, so managing them is essential for any business. And HR technology tools can help you avoid this disaster by tracking the data behind the absence. In addition, it equips you to manage holiday requests, monitor remaining leaves, and enable you to automate the time-consuming process of holiday booking.

2. Ensures easy access to Information 

With a proper HR technology tool in place, it’s easy to access all your employees’ essential information in one place. It will save you a lot of time and helps your answer your employees’ queries quickly – without having to go through the hassle of looking at different files to gather that employee’s information before answering to his/her queries. Moreover, it simplifies decision-making as all data is instantly accessible and up-to-date, so you won’t have to worry about having wrong or old information.

3. Less scope for data-entry and duplication errors

Does your company still rely on paper-based or multiple systems that aren’t integrated for various HR functions? This can be for payroll, benefits, vacation, HR-related government reporting, or performance reviews. If yes, its time you re-think the approach and bring in automation!

Because, not only is manual data entry time-consuming, it’s also error-prone. Investing in robust HR technology tools can help make your HR processes more efficient and accurate where you will be automating redundant tasks and integrating information system-wide. For instance, if an employee’s salary has been revised, the HR technology tool will automatically calculate the salary break up as per the revised salary unless there is a new revision – without the need for manual updates and calculations.

4. More time for HR strategy

The right HR technology will free up a lot of time. This means you don’t have to spend unnecessary time on data entry and other mundane administrative tasks. And, you’ll have more time to focus on revenue-generating activities, such as planning for your growing workforce and helping managers identify and retain top talent.

Most importantly, these HR technology tools also help you streamline workflows to improve overall work management and productivity. In these ways, an HR management platform will save you a lot of time. And, Time = Money!  

5. Safe and secure access to HR documents anytime, anywhere 

HR technology tools maintain all the data in one centralized secure location and ensure it’s accessible at any time. It’s secure because you can control who accesses what information. Moreover, cloud-based talent management solutions make sure your data is protected and available at all times. All you need is an internet-ready mobile device or computer to access the data. And you are good to go!

Some HR technology tools also provide document management capabilities. This means you can learn which staff member reads what and when. In addition, you can improve productivity by minimizing strenuous manual labor and avoid paper-work together.

6. Promotes company culture

HR technology platforms with a chat function and a social feed promote a sense of cohesiveness among employees. Also, these platforms have features that allow you to do shout-outs, inter-departmental announcements, and convey personal wishes, such as birthdays, etc. This in turn helps in developing and maintaining a positive corporate culture that is transparent and self-sustaining.

7. Boosts your employees’ productivity and performance

HR Technology platforms will help your employees have a better understanding of how they are doing in the organization. Thanks to features such as competencies, and performance reviews. These HR technology tools prove to be immensely useful as they can generate automated reminders so that your employees don’t forget to fill in performance reviews – a task that most of them see as tedious and complicated if had to be done manually.

To sum up,

HR technology tools can help you simplify HR operations to a great extent while boosting overall productivity. However, the key lies in finding a platform that can help your business achieve its goals and adapt to its needs as they evolve.

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